withdrawal or dropping classes
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Sometimes you may find it necessary to withdraw/drop from the university before the end of a term. We encourage you to seek solutions to academic problems by using the advising resources available to you. If you drop a class or totally withdraw you may cease to be eligible for financial aid or for a refund. A portion of your financial aid will be recovered and refunded to the appropriate federal program. Please be aware:
Federal Regulations may require you, the student, to repay part or all of the grant money you were given under the return of Title IV funds rule.
Timeframe for the return of Title IV funds – Bellevue University will start the process upon withdrawal but has 45 days from the date the institution determines that the student withdrew to return all unearned funds that the school is required to return.
When considering withdrawal from the University, you should consult with your instructors or Student Coach to determine if this is the best course of action. They may be able to help you choose alternatives prior to withdrawal.
Withdrawals could impact:
- your student account
- financial aid
- tuition assistance
- Veteran benefits status
The withdrawal date is:
- the date you began the institution’s withdrawal process or officially notified the institution of your intent to withdraw;
- or, the midpoint of the period of enrollment if you leave without notifying the institution;
- or, your last date of attendance at a documented academically-related activity.
Ceasing to attend class does not constitute an official withdrawal.
How to withdraw
Step 1: Complete a Drop Form
To withdraw from a class or program you must contact your Student Coach. If you are unsure who to contact, BRUIN Support can assist you.
Step 2: Submit Form to Student Records
The staff member who completed the form on your behalf must submit the completed withdrawal form to Student Records.
Step 3: Student Account (Refund / Credit / Obligation)
The amount of credit to be refunded to you or amount you still must pay will be determined by the tuition-credit refund policy in effect at the time of your request for withdrawal.
Step 4: Responsibility for Withdrawal
You are responsible for making sure the withdrawal process is completed. If you do not personally complete the withdrawal form, ask for verification of the withdrawal.
Step 5: Grade/Transcript
If you officially withdraw from a course(s) during the withdrawal period, you will receive a grade of “W” for the course(s). Official and unofficial transcripts will show all withdrawal activity including the course name(s) and the “W” grade(s).
How we calculate a credit (of tuition and fees only)
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Calculations are based upon the official start of the term/program (usually a Monday) and not the first day of class. The withdrawal refund schedule uses a pro-rata refund up to 60% of the enrollment period.
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The date that you start the withdrawal process and drop class(es) is the official withdrawal date for the class(es), and will be used to calculate the percentage of time you were enrolled in the term and the percentage of tuition and applicable fees you are charged (Course Material Fee is credited off at 100% refund prior to or during the drop/add period. It is not pro-rated).
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The calculation will use the total number of calendar days you attended divided by the total number of calendar days of the enrollment period (minus authorized breaks of five days or more).
If you withdraw after the 60 percent point in the enrollment period, there is no tuition refund; you are responsible for the full amount.
For more information, please contact BRUIN Support at BRUINSupportServices@bellevue.edu.