Satisfactory Academic Progress (SAP)
What is SAP?
Satisfactory Academic Progress (SAP) denotes your successful completion of coursework that is applied to a degree program. Regulations require that all students who receive the benefit of Federal Title IV assistance must maintain SAP. The Bellevue University Office of Financial Aid is required to monitor student aid recipients' progress.
What is a GPA appeal?
An appeal for GPA is required if you fail to meet the minimum standards for quality work (GPA).
How do I submit an appeal for GPA?
You will need to submit a typed letter that includes not only the circumstances of why you failed to meet the GPA standards but also your plan of action/intentions to correct the problem. This letter can be emailed to firstname.lastname@example.org
What is a 2/3rds appeal?
An appeal for 2/3rd's is required when a student has not maintained at least 2/3rd's of their classes. For example if you're taking 3 classes at 9 credit hours and drop 2 of those classes you have not completed 2/3rd's of your courses. The same standard applies if you drop all 3 classes in one term.
How do I submit an appeal for 2/3rds?
You will need to submit a typed letter that includes not only the circumstances of why you failed to meet the 2/3rds requirement but also your plan of action/intentions to correct the problem. This letter can be emailed to email@example.com
What is a Maximum Time Frame Appeal?
Non-accelerated Undergraduate Programs
The completion of these undergraduate programs will take no longer than six years of full-time attendance. A 1/2 time student will take no longer than twelve years to complete an undergraduate program. A student will be placed on Financial Aid Suspension if they have accumulated more than 144 semester hours of credit and have not graduated. If the student has exceptional circumstances and submits this in writing to the Financial Aid Appeal Committee this suspension may be waived. In any case an explanation will be required of students who exceed 144 semester hours (six years x 24 credit hours = 144 credit hours).
Accelerated Undergraduate Programs
The completion of these undergraduate programs will take no longer than two years of full-time attendance.
The completion of these programs will take no longer than three years of full-time attendance. Any student who exceeds the above stated time limits will be required to submit in writing an explanation of the mitigating circumstances to the Financial Aid Appeals Committee. Students that have met degree requirements but choose not to apply for graduation will be denied further federal Title IV financial aid.
These standards apply to all periods of enrollment including those in which financial aid was neither applied for nor received. These standards must be met for the student to be eligible for any of the Federal Title IV Student Aid Programs
When is Satisfactory Academic Progress looked at by the Financial Aid office?
The financial aid office will review each student's academic progress on the following schedule:
- GPA standards will be checked at point of every disbursement for every student. It will also be checked at the point of Auto Packaging
- 2/3 standards will be checked once a year in the spring/summer term, and at the point of Auto Packaging
- Maximum Time Frame standards will be checked once a year in the in the spring/summer term
- Specialist will also look at SAP anytime they review a student's file
How long does the appeal process take?
All requests for appeals are reviewed by the Financial Aid Appeal Committee (FAAC) on a case by case basis. The Appeals Committee makes their decision using regulations deemed by the Department of Education, the student's individual circumstance, and the student's academic history. It takes approximately 7 business days (10 business days during peak times) for a final decision and a letter will be sent out explaining the decision. If the FAAC determines that mitigating circumstances exist, they will reinstate financial aid and inform the student of any special restrictions.
Can I lose my Financial Aid eligibility due to bad grades?
Yes. The Department of Education requires you maintain a satisfactory Grade Point Average as well as complete a satisfactory number of credit hours each academic year. This standard applies to all periods of enrollment, including those in which financial aid was neither applied nor received. You need to maintain the following minimum GPA:
Undergraduate Hours Attempted
60 or more
Graduate students must maintain a 3.0 or better to meet standards
How do I re-establish my financial aid not that I am maintaining SAP?
You should address the Financial Aid Appeals Committee in writing and provide all necessary supporting documentation for your request. If the Financial Aid Appeals Committee determines that you are now eligible, they will reinstate the student's financial aid and inform you of their decision.
What is the effect of Course Incompletes, Withdrawals, Repeats, and Audits on my Satisfactory Academic Progress?
- Incompletes (I) - This is not a final grade. The financial aid office considers the grade of "I" as a soft "F" or failure. This means that unless you do not complete the course work within the appropriate time frame, the grade will change to a "F".
- Official withdrawals (W) - These hours will be counted toward the two-third's completion rate for the year. No after-the-fact financial aid will be paid for classes in which a grade of "W" is assigned.
- Repeats - financial aid will be paid for classes you choose to repeat, as long as these classes count toward completion of the degree program. It may be academically sound for you to repeat certain classes to raise your GPA to acceptable standards. Accelerated bachelor's degree completion students generally do not qualify for financial aid for repeats that occur during completion of their major. See Financial Aid for further information.
- Audits (AU) - No financial aid will be given for classes taken in this status. No credit is earned toward completion of degree requirements; therefore, you are not eligible for any financial aid.
If you do not meet minimum requirements, you will be suspended from receiving consideration for financial aid.
You will be notified by letter and given the opportunity to appeal the decision. These students will be placed on probation for one term and required to obtain the specific GPA and pass all courses attempted for that term. After the probation term, if standards are not met, the student will be ineligible for further financial aid unless severe mitigating circumstances exist.
Financial aid will be denied if you repeatedly drop courses or withdraw from the University.
You will be reviewed with respect to the maximum time frame and if you have earned 144 credit hours or more, you will be placed on financial aid suspension.
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Please reach out to one of our Admission Counselors and they can answer any questions you have at 1-800-756-7920 (option 1). The Admissions office is open Monday through Thursday 8:00 a.m. to 8:00 p.m. (CST) and Fridays from 8:00 a.m. to 5:00 p.m. (CST).
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