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Interlibrary Loan Policies

  • Purpose

    The purpose of Interlibrary Loan is to obtain materials needed for academic research related to Bellevue University classes or faculty research, which are not available at Bellevue University Library. Interlibrary Loan (ILL) allows one library to request materials for an individual from another library. Libraries agree to provide this service to enable library users to have access to materials regardless of the physical distance between the individual and the information they need.

  • Eligible Users

    Only persons associated with Bellevue University can request items through ILL. This includes currently registered students, staff, faculty, alumni, and community users. We cannot accept or process requests from consortium members, reciprocal borrowers or the general public.

    Before making a request for ILL materials, patrons should exhaust all resources at the Bellevue University Library by searching eCatalog or the electronic databases. Requests for material that is owned by Bellevue University Library and is not declared "lost" or "missing" will not be processed.

  • ILL Hours

    The Interlibrary Loan Department is staffed to provide service between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. The department is located in Freeman Lozier Library (Room 414).
    Phone: (402) 557-7307; Fax: (402) 557-5427. Email:

    After 5:00 p.m. Monday – Friday, Saturday 8:00 a.m. – 5:00 p.m. and Sunday 10:00 a.m. – 7:00 p.m.
    Phone: (402) 557-7313; Fax: (402) 557-5427. Email:

    Library Hours
    Monday – Friday: 7:30 a.m. – 10:30 p.m.
    Saturday: 8:00 a.m. – 5:00 p.m.
    Sunday: 10:00 a.m. – 7:00 p.m.

  • Submitting Requests

    Interlibrary Loan requests can be submitted by the patron 24/7 using the FirstSearch database, ILL request forms are also available electronically on the library web page, requests may also be submitted by telephone, fax and in person. Current copyright law prohibits the Library from ordering more than 5 articles dated within the past 5 years from any one particular journal title during any one given year, unless copyright fees are paid to the publisher. For this reason, borrowers may be asked to limit requests for current articles.

  • Time

    Requests submitted to Interlibrary Loan are sent to the prospective lending libraries within 24 hours unless there are any extenuating circumstances. Most ILL items are received within 3-7 working days; but some may take longer to arrive.

  • Notification

    Patrons will be notified by telephone or e-mail when the material has arrived. The material can be picked up at the circulation desk on campus, sent to the front desk of the Lozier center, or sent via UPS to the patron's home or business address.

  • Fees

    All patrons except faculty and staff will be charged $1.00 per interlibrary loan request. Items sent UPS will have an additional $1.00 charge. When material is picked up on campus payment is due in full at the time of pickup. When material is sent to the Lozier center or mailed by UPS, payment is due in full within one week of receiving the material.

    Articles emailed - $1.00 per article
    Articles picked up on campus / faxed locally / intercampus mail - $1.00 per article
    Articles mailed - $2.00 per article
    Articles faxed locally - $1.00 per fax
    Articles faxed long distance - $1.00 per page
    Articles faxed internationally - $3.00 per page
    Books sent by mail - $2.00 per book
    Books picked up on campus / intercampus mail - $1.00 per book

  • Materials that can be requested

    Materials that may be requested include books, journal articles, and audiovisual materials.

  • Limitations on Loans

    All requests must be in compliance with the National Interlibrary Loan Code, other regional, state, and local resource sharing agreements and copyright law as well as by the policies of each lending library.

    The following types of materials ordinarily cannot be requested for loan:

    Materials already owned by Bellevue University Library cannot be interlibrary loaned unless they are lost or missing

    Items on Reserve or in Special Collections

    Whole issues of serials

    Rare material

    Genealogical, heraldic and similar material

    Newspapers and manuscripts, unless available in microform

    Exceptions to this list are occasionally made. Therefore, consult the ILL office about any research material not owned by the library.

    Each student my request one currently used textbook within a six month period. If the lending library charges for text books, this cost will be paid by the student. Renewals will not be requested for these materials (most lending libraries allow 3-4 weeks use).

    No limit has been set on the number of items a patron may borrow. However, borrowers are reminded not to order more than they will be able to use during the allowed loan period and please submit requests as early as possible.

  • Loan Periods

    The due date of an ILL item is determined by the lending library, and is generally three to four weeks. Each item will have a sleeve placed on the front cover giving the due date. Please keep this on the book and return it to the library at the time indicated. Usually a photocopy need not be returned. Lending libraries may place restrictions on the use of any loaned item and may request that the item be returned prior to its due date.

  • Renewals

    Renewals may be requested unless the lending library has designated the material as non-renewable. A maximum of two renewal requests for non-textbook items will be honored and should be made by the patron at least four days before the initial due date.

  • Book Returns

    You may return ILL material to the Circulation/Reference Desk on campus, to the front desk at the Lozier Center, during normal business hours. After normal business hours there are book drops at both locations, or you can mail material back to us using a service that will track mail delivery.

  • Overdue/Lost/Damaged ILL material

    Lost/Damaged ILL material
    Patrons take full responsibility for the materials borrowed for them; therefore, if materials are lost or damaged, the patron will be billed at the rate set by the lending library.

    Overdue ILL material
    Patrons are liable for any and all overdue fees charged by the lending library. Anyone who does not return ILL materials promptly endangers Bellevue University's reputation with other institutions that could result in having our borrowing privileges suspended. Patrons will be called or e-mailed one week after the due date when ILL material is overdue. Grades, transcripts, and diplomas will be held once ILL material is four weeks overdue. When material is five weeks overdue, the patron will be invoiced for the replacement cost of each item and will be charged to the patrons Business Office account. Repeated delinquencies could result in discontinuation of ILL service.

    Prompt returns enable us to remain in good standing with the lending institutions.

  • Unclaimed material

    Unclaimed ILL material will be held until three days before the due date listed on the sleeve, then it will be returned to the lending library. The patron will be responsible for all fees associated with the loan.

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