Inspect and Review of Educational Records

You may inspect and review your education records upon request to the appropriate record custodian. Submit a written request which identifies as precisely as possible the record or records you wish to inspect to the record custodian or an appropriate University staff person. The record custodian or an appropriate University staff member will make the needed arrangements for access as promptly as possible and notify you of the time and place where the records may be inspected. Access must be given in 45 days or less from the receipt of the request.

When a record contains information about more than one student, you may inspect and review only the records which relate to you. Bellevue University reserves the right to refuse to permit you to inspect the following records:

• The financial statement of your parents.
• Letters and statements of recommendation for which you have waived his or her right of access, or which were place in file before January 1, 1975.
• Records connected with an application to attend Bellevue University if that application was denied.
• Those records which are excluded from the FERPA definition of education records.

Bellevue University reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:

• You live within commuting distance of Bellevue University.
• You have an unpaid financial obligation to the University.
• There is an unresolved disciplinary action against you.

Bellevue University will charge 10 cents per page as a fee for making copies and actual postage if the copies are to be mailed.

TYPES, LOCATIONS, AND CUSTODIANS OF EDUCATION RECORDS

Amendment of Educational Records

You need to ask the appropriate University official (Student Records, Dean of Students, or Chief Academic Officer) to amend a record. In so doing, you should identify the part of the record you want amended and specify why you believe it is inaccurate, misleading, or in violation of your privacy or other rights. Please note this procedure excludes grades.

Bellevue University may comply with the request or decide not to comply. If we decide not to comply, you will receive notification of the decision and advice on your right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of your rights. Upon request to the Chief Academic Officer, the University will arrange for a hearing, and notify you, reasonably in advance, of the date, place, and time of the hearing.

The hearing will be conducted by a hearing officer (who is a disinterested party). The hearing officer may be an official of the institution. You shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend your educational records. Bellevue University will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reasons for the decision. If the University decides the challenged information is not inaccurate, misleading, or in violation of your right of privacy, we will notify you that you have a right to submit a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision for placement in the record. The statement will be maintained as part of your education records as long as the contested portion is maintained. If Bellevue University discloses the contested portion of the record, it must also disclose the statement.

If Bellevue University decides the information is inaccurate, misleading, or in violation of your right of privacy, we will amend the record and notify you in writing that the record has been amended.

Contact Student Records or the Dean of Students with questions regarding FERPA or to file a complaint with the University.